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Application Deadline: May 10, 2013 Starting Date: May 21, 2013
Position: National Office Administrative Clerk
National Office- Administrative Clerk
Nature of Work:
Volleyball Canada (VC) is a not-for-profit that provides leadership and oversees the development of Volleyball in Canada. It is a fast paced environment that during peak periods provides multiple and simultaneous, externally imposed, deadlines/timelines and constant interruptions. This position is a first point of contact in the national office. Strong communication skills, interpersonal skills, a positive attitude and outgoing personality are a definite asset. Work is completed independently with general supervision. Travel and weekend work may be required. This position reports to the Office Manager, & Director - Finance & Operations.
-Be the primary contact for general inquiries: mail, phone and electronic communications
-Maintenance of computer and paper filing systems
-Assist with the maintenance of office equipment
-Maintenance of VC templates, and contact lists
-Liaise with VC corporate suppliers
-Order office supplies -Assist in the coordination of VC meetings and events (Annual General Meeting, Board of Directors meeting, staff meetings etc.)
-Distribution of internal memos
-Maintaining signage in the office
-Courier and postal contact. Handle most shipping and receiving from the National Office
-Responsible for office sales of books and publications, and inventory records/maintenance
-Manage onsite storage, and maintain records of all offsite storage items
-Ensure all VC intellectual property is filed, ready for production
-Data input into accounting system, receivables and payables
-Preparation of reports for program areas
-Preparation of deposits & verification of credit card transactions (Paypal, National Registration System)
-Preparation of invoicing to VC customers
-Initiate required bank transfers, direct deposits and cheque runs
-Maintenance of all required supporting documentation
-Assists in preparation of monthly financial reports, audit files, and Sport Canada reports and applications
-Other duties as required by Volleyball Canada
-Excellent interpersonal skills with the ability to communicate verbally and in writing with staff, athletes, volunteers, suppliers and the public in a pleasant and professional manner
-Ability to show leadership to build and maintain excellent working relationships.
-Demonstrated expertise in Microsoft Office is required.
-The ability to work independently demonstrating good judgment, analytical, negotiation and business skills in a fast-paced environment with many conflicting priorities. ? Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines.
-A positive attitude and an outgoing personality.
Position Type: Part-time Staff, with possibility of becoming full-time staff
Type of Position:
1A-1084 Kenaston Street
Ottawa , K1B3P5